DJM Building Design — Privacy Policy


Website: www.djmbuildingdesign.co.uk
Last updated: 7 November 2026



1. Introduction


DJM Building Design is an independent building design and structural engineering consultancy based in Sheffield, South Yorkshire.


The business is operated by David Martin as a sole trader.


We respect your privacy and are committed to protecting your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.


This Privacy Policy explains how we collect, use, store and protect your information when you visit our website, contact us or engage our professional services.



2. Information We Collect


We may collect the following personal information:

  • Your name and contact details, including telephone number and email address.
  • Your property or project address.
  • Details of your proposed building works or engineering requirements.
  • Information provided through our website enquiry form, email correspondence or telephone conversations.
  • Information contained within project documents, drawings and related correspondence.
  • Technical information collected when you visit our website, where applicable, such as IP address and website usage information.

We only collect information reasonably necessary to respond to enquiries, provide our services and manage our business.



3. How We Use Your Information


We use your personal information to:

  • Respond to enquiries and requests for quotations.
  • Discuss and assess potential building or engineering projects.
  • Prepare proposals, quotations, drawings, calculations and other project documentation.
  • Deliver agreed professional services.
  • Communicate with clients and relevant project participants.
  • Manage invoicing, accounts and business records.
  • Comply with legal and regulatory obligations.
  • Maintain the security and functionality of our website.

We do not sell your personal information to third parties.



4. Our Legal Basis for Processing


Under UK GDPR, we process personal information where necessary for one or more of the following purposes:


Contractual necessity: To respond to requests before entering into a contract and to provide services under an agreed contract.


Legitimate interests: To manage business enquiries, communicate with existing clients, maintain relevant business records and operate our consultancy effectively, where these interests are not overridden by individuals' rights.


Legal obligations: To comply with applicable legal, accounting, tax and regulatory requirements.


Consent: Where consent is required, including for certain optional website cookies or marketing communications.



5. Sharing Your Information


Where necessary for your project, we may share relevant information with:

  • Local planning authorities and building control bodies.
  • Other professional consultants, engineers, surveyors or contractors involved in your project.
  • Relevant statutory authorities.
  • Professional advisers, accountants and insurers.
  • Trusted IT, website hosting and email service providers.

Project-related information will be shared only where there is an appropriate lawful basis and where reasonably necessary for the relevant purpose.


We do not disclose personal information for unrelated commercial purposes.



6. Website Hosting and Cookies


Our website is operated using GoDaddy website services.


The website may use cookies and similar technologies necessary for website functionality, security and, where enabled, performance monitoring.


Where non-essential cookies or tracking technologies require consent, visitors will be provided with appropriate information and choices.


Further information about cookies used by the website will be available through our cookie settings or cookie notice.



7. How Long We Keep Your Information


We retain personal information only for as long as reasonably necessary for the purposes for which it was collected.


Project records, including drawings, structural calculations and relevant correspondence, may need to be retained for an appropriate period in accordance with professional responsibilities, contractual obligations, insurance requirements and applicable law.


Financial and accounting records will be retained in accordance with relevant HMRC requirements.


Enquiry information that does not result in a project will be retained only for an appropriate period before being securely deleted.



8. Data Security


We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, alteration or disclosure.


Access to client information is restricted to those who need it for legitimate business purposes.


Where external service providers process information on our behalf, we seek appropriate data protection safeguards.



9. International Data Transfers


Some of our technology and website service providers may process or store information outside the United Kingdom.


Where this occurs, we will ensure that appropriate data protection arrangements and safeguards are in place, as required by applicable law.



10. Your Data Protection Rights


Under UK data protection law, you may have the right to:

  • Request access to personal information held about you.
  • Request correction of inaccurate or incomplete information.
  • Request deletion of personal information in certain circumstances.
  • Request restriction of processing.
  • Object to certain uses of your personal information.
  • Request transfer of your information where applicable.
  • Withdraw consent where processing relies on consent.

These rights are subject to applicable legal conditions and exemptions.

To exercise your rights, please contact us using the details below.



11. Contact Us


For questions about this Privacy Policy or how your personal information is handled, please contact:


David Martin
Trading as DJM Building Design
Sheffield, South Yorkshire

Email: info@djmbuildingdesign.co.uk
Telephone: 07950 594779
Website: www.djmbuildingdesign.co.uk



12. Complaints


If you have concerns about how we handle your personal information, please contact us in the first instance. You also have the right to raise a complaint with the Information Commissioner's Office (ICO), the UK's independent data protection regulator. Website: www.ico.org.uk



13. Changes to This Policy


We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements or the way we process personal information.

The latest version will always be available on our website.